Invoices in your inbox and receipts in your wallet?

Your suppliers’ invoices arrive by email, on paper or in your accountant’s folder, and receipts end up at the bottom of your wallet. Whatever you don’t record, you can’t deduct its VAT and it doesn’t count in your taxes.

With FacturaDirecta, everything reaches the Purchase Scanner: from your phone, computer, expense inbox or Google Drive. AI reads it, you review it and it’s recorded, ready to pay and ready for your taxes.

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What FacturaDirecta does for you

From the supplier’s document to your taxes, without typing anything twice.

AI purchase scanner

Upload a PDF or a photo and AI suggests the supplier, dates, amounts and lines. You review it and save it.

Expense inbox by email

Your company has its own address: forward the invoices and receipts you get there and they land in the scanner by themselves.

Your Google Drive folder

Link a folder and any new files you drop in it reach the scanner. Perfect if your accountant leaves your invoices there.

Incoming Facturae, straight in

If your supplier sends you a Facturae e-invoice, we read it directly as a purchase invoice: the file already holds the complete invoice.

Every document in its place

A purchase invoice to deduct VAT, with non-deductible VAT line by line, import VAT, equivalence surcharge or withholdings. For receipts, a simpler Ticket.

Due dates and payments up to date

Split the payment into instalments and see what’s pending or overdue. Pay it from the invoice, several at once from the list or by reconciling the bank transaction.

Your self-employed fee, every month

Record it as an expense so it counts among the expenses of your Modelo 130, and schedule a recurring task so it’s created by itself every month.

Payrolls recorded and paid

Record the payrolls your accountant calculates, or scan them. Pay them one by one or all together with a SEPA batch, and their withholdings go to Modelos 111 and 190.

Investment assets

Mark the purchase as depreciable and you get its depreciation schedule. If you keep your accounts in FacturaDirecta, a wizard creates the yearly entry.

Recording an expense with FacturaDirecta is this easy

You upload the document, review it and that’s it. We take care of the rest.

Expenses and purchases

Expenses and purchases

Upload it however suits you

A photo from the app, a file from your computer, an email to your inbox or a Google Drive folder: it all reaches the same scanner.

AI reads it, you review it

We tell you whether it’s an invoice, a receipt or a payroll and suggest its data. Nothing counts in your taxes until you save it.

Ready to pay and declare

Every expense keeps its supporting document attached and stays pending until you pay it or reconcile it with the bank.

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Step by step

How to record an expense with the scanner

From your computer or from the app, in a couple of minutes.
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  1. Upload the document
  2. Choose what it is
  3. Review the data
  4. Save it
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FAQ

We answer your questions

Answers to the most common questions about expenses, purchases and payrolls in FacturaDirecta.

Use Purchase Invoice when the supplier issues a full invoice in your name, with their tax ID and the VAT broken down: it’s the one that lets you deduct VAT. Use Ticket for receipts without a full invoice or with non-deductible VAT. If the invoice arrives later, you convert the ticket into a purchase invoice. More details (in Spanish).

With the IVA importación aduana tax: on that line, the amount is the VAT charge from the customs document (DUA) itself, not a base on which a percentage is calculated. The customs agent’s services go on other lines, with their normal VAT. We explain it in our help centre (in Spanish).

No. You record the payrolls your accountant or your payroll software has already calculated: earnings, deductions and the company’s contribution. FacturaDirecta adds up the totals, takes the withholdings to Modelos 111 and 190 and helps you pay them, but it doesn’t calculate the salary, the social security contributions or the income tax rate that applies. How to record a payroll (in Spanish).

Yes. You pay them all at once, with their date and bank. You can also generate a SEPA credit transfer batch so your bank pays them all in a single order. More details (in Spanish).

It doesn’t calculate payrolls or produce payslips, it doesn’t include clock-in or time tracking and it doesn’t chase invoices from your suppliers: you do that from your email. Also, a document you upload to the scanner doesn’t count in your taxes until you review it and save it. More about the scanner (in Spanish).

Your expenses, with flow

Try FacturaDirecta for free, you’ll see how easy it is.
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